Charlotte County Property Appraiser - Paul L. Polk, CFA
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Employment Opportunities

Application

An application must be completed. If a resume is available, please attach it to the completed application. This application pertains to openings in the Property Appraiser’s office only. If you wish to apply for a position with the Board of County Commissioners or another Constitutional officer you must complete another application at those offices.

Review Of Qualifications

All active applications are reviewed when a position becomes available. If you are to receive further consideration at that time, you will be contacted by telephone. If you are not contacted, your application will remain in our active file. All applications are kept active for six months from the date of application. If you call to update your application within those six months, the application will be updated from the date of your call.

Interview

Interviews are granted on the basis of qualifications, depending on the position that is available.

Selection

At each step in the process a candidate's qualifications are carefully reviewed for further consideration. If you are selected for the position you will be notified via telephone and given an exact date and time to report to work. If you are interviewed and not selected, you will receive notification by mail stating that the position has been filled. Your application will remain in the active file.

Thank you for your interest in the Property Appraiser's Office. If you have any questions, please call 743-1470.

NOTE: Please retain this letter for your records.

Minimum Qualifications: 
1. High School diploma or equivalent with course work in bookkeeping or accounting.
2. Three (3) years of experience as Accounting Technician I or in bookkeeping or accounting.
3. General knowledge of office practices, procedures, and equipment. Ability to function in a computerized accounting environment. Proficient in use of personal computers and various applications, including MS Office (Outlook, Excel) and Adobe.
4. Ability to effectively communicate with the public.
5. Ability to work independently.
6. Good communication skills.

General Duties:
1. Greet and assist visitors to office.
2. Receive and distribute office mail in Executive Assistant’s absence.
3. Coordinate Workers' Compensation cases and maintain documentation for claims.
4. Assist with the records retention and disposal program in accordance with Florida State guidelines.
5. Advise Property Appraiser of all matters affecting office operations coming to your attention.
6. Assist administrative staff as needed.
7. Maintain employee payroll files and coordinate record retention with Fiscal Manager.

Purchasing:
1. Process purchase requisitions as received from departments. Call in orders for delivery.
2. Monitor general supply inventories and replenish as needed.
3. Prepare Purchase Vouchers and Purchase Orders for Administration Department. Maintain master Purchase Order log.
4. Coordinate with County Purchasing Department for tagging and location of new equipment purchases.
5. Order service maintenance on equipment. Maintain equipment maintenance records and Equipment Lease Schedule.
6. Review invoices, bills and adjustments as received. Match purchases to charges, verify totals and indicate department to be charged with expenditure. Distribute invoices for Department Director approval as needed.
7. Conduct annual physical inventory of office equipment. Coordinate with County Purchasing Department.
8. Obtain W-9 for new vendors.

Accounting/Payroll:
1. Maintain weekly/monthly vehicle records and repair history. Maintain vehicle expenditures and reconcile to General Ledger.
2. Prepare and code bank deposits weekly.
3. Maintain schedule of equipment additions and deletions, reconciled to the General Ledger. Report to County Purchasing Department monthly.
4. Prepare monthly report to distribute stock room supply expense per department.
5. Process Accounts Payable. Assign expenditure account(s) to each invoice as received in accordance with approved budget. Key invoices in A/P system for Fiscal Manager review. Issue, obtain signatures, and disburse accounts payable checks.
6. Process bi-weekly payroll process for Fiscal Manager review. Audit timesheets and key hours in payroll system. Balance to control sheet. Complete leave time reports. Sort and assemble pay vouchers and payroll reports. Scan and shred timesheets.
7. Maintain Petty Cash fund. As fund is depleted, reconcile cash and receipts and prepare voucher for reimbursement.
8. Reconcile the monthly insurance bill from the County and reconcile to the General Ledger.
9. Process bank direct deposit and ACH payments. Pay Federal Taxes through EFTPS. Process special pay runs as needed. Verify and print payroll remittance checks.
10. Process bank pre-notes as needed.
11. Prepare and mail pay voucher memos.
12. Update donated leave and lieu of sick leave Excel spreadsheets.
13. In absence of the Fiscal Manager: enter new vendors in accounts payable software; process and pay monthly retirement; update employee changes in payroll software; verify payroll reports are correct and complete payroll process.

Salary:
$28,152

Benefits:
HEALTH INSURANCE
Group medical coverage includes physician services, hospitalization, prescription drugs, maternity, and mental health benefits. Dependent coverage is available if employees wish to cover a spouse and/or child(ren). Premiums may be paid on a pre-tax basis.

DENTAL INSURANCE
Coverage for preventative and diagnostic care such as exams, cleanings and x-rays is at 100%. Restorative care such as fillings, extractions, root canals and oral surgery are covered after a deductible and co-insurance limits have been satisfied. Major services such as crowns, dentures and bridges are covered after a deductible and co-insurance have been satisfied. Orthodontic coverage is also available for children under age 19.

VISION COVERAGE
Coverage includes eye examination and lenses in network, paid at 100% after a $10 copay. Exams and lenses are available every 12 months; frames are available every 24 months.

LIFE INSURANCE/ACCIDENTAL DEATH & DISMEMBERMENT (AD&D):
Term life insurance and AD&D coverage equal to two times annual salary, not to exceed $50,000. Premium is at no cost to employees.

LONG TERM DISABILITY (LTD)
An optional benefit available at the employee’s expense. LTD provides coverage after an employee is unable to work for 6 months. The benefit is 60% of monthly salary up to age 65, or according to the age schedule if over 65 at the time of the disability.

SHORT TERM DISABILITY (STD)
An optional benefit available at the employee's expense.  STD Provides replacement of wages when an employee is unable to work due to a non occupational injury/illness.  The benefit is 60% of weekly salary after the employee has been unable to work for 30 days.

FLEXIBLE SPENDING ACCOUNTS
Medical and dependent care accounts are available on a pre-tax basis for payment of qualified out-of-pocket medical or daycare expenses.

OTHER OPTIONAL PLANS
During Open Enrollment, optional plans are available at the employee's expense.  These include cancer policies, accident policies and optional life insurance for employee, spouse and child(ren).

The County also offers retirement plans and other Special discount offers not listed here.

Where to Apply:
Send Resume and application to rp@ccappraiser.com
or
18500 Murdock Circle, Room 328
Port Charlotte, Florida
33948-1076

Closing Date:
Open until position filled.