Employment Opportunities

1. High School diploma or equivalent.
2. Acceptable typing skill.
3. Ability to effectively communicate with the public.
4. Must be familiar with and able to utilize personal computers. Must have experience in the use of software such as MS Excel and MS Word to compile, interpret, analyze, and display data.

1. Maintain property records concerning legal description, ownership, mailing address and sales.
2. Assist public in obtaining desired information from office records.
3. Assist public with completion of exemption applications.
4. Research property ownership based on recorded documents.
5. Prepare routine correspondence for submission to Administration Technician.
6. Accept telephone calls and route to appropriate personnel as necessary.
7. Assist other personnel as needed.
8. Operate all office machines.
9. Advise Director or Senior Records Technician of all matters affecting departmental operations coming to your attention.

$31,200

Benefits:

HEALTH INSURANCE
Group medical coverage includes physician services, hospitalization, prescription drugs, maternity, and mental health benefits. Dependent coverage is available if employees wish to cover a spouse and/or child(ren). Premiums may be paid on a pre-tax basis.

DENTAL INSURANCE
Coverage for preventative and diagnostic care such as exams, cleanings and x-rays is at 100%. Restorative care such as fillings, extractions, root canals and oral surgery are covered after a deductible and co-insurance limits have been satisfied. Major services such as crowns, dentures and bridges are covered after a deductible and co-insurance have been satisfied. Orthodontic coverage is also available for children under age 19.

VISION COVERAGE
Coverage includes eye examination and lenses in network, paid at 100% after a $10 copay. Exams and lenses are available every 12 months; frames are available every 24 months.

LIFE INSURANCE/ACCIDENTAL DEATH & DISMEMBERMENT (AD&D):
Term life insurance and AD&D coverage equal to two times annual salary, not to exceed $50,000. Premium is at no cost to employees.

LONG TERM DISABILITY (LTD)
An optional benefit available at the employee’s expense. LTD provides coverage after an employee is unable to work for 6 months. The benefit is 60% of monthly salary up to age 65, or according to the age schedule if over 65 at the time of the disability.

SHORT TERM DISABILITY (STD)
An optional benefit available at the employee's expense.  STD Provides replacement of wages when an employee is unable to work due to a non occupational injury/illness.  The benefit is 60% of weekly salary after the employee has been unable to work for 30 days.

FLEXIBLE SPENDING ACCOUNTS
Medical and dependent care accounts are available on a pre-tax basis for payment of qualified out-of-pocket medical or daycare expenses.

OTHER OPTIONAL PLANS
During Open Enrollment, optional plans are available at the employee's expense.  These include cancer policies, accident policies and optional life insurance for employee, spouse and child(ren).

The County also offers retirement plans and other Special discount offers not listed here.

Send Resume and application to CCPAAdministration@charlottecountyfl.gov
or
18500 Murdock Circle, Room 328
Port Charlotte, Florida
33948-1076

Open until position filled.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High School Graduate or possession of an acceptable equivalency diploma.
2. Five (5) or more years of executive assistant, administrative support, or para-professional experience; or an equivalent combination of education, training, and/or experience which provides the required knowledge, skills and abilities to successfully perform the essential functions of the job.
3. Must possess a valid Florida Driver License.
4. Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office.
5. Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.
6. Ability to conduct research, collect data, establish facts and draw valid conclusions, and prepare reports.
7. Ability to communicate effectively over the telephone and in person.
8. Ability to compose professional correspondence including, but not limited to knowledge of E-mail and ability to communicate to all staff effectively with this tool.
9. Skilled in organizational methods and time management.
10. Ability to establish priorities and accomplish a variety of responsibilities.
11. Considerable knowledge of administrative practices and procedures.
12. Knowledge of State and Property Appraiser’s record management retention requirements.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Adheres to all Property Appraiser’s office policies, procedures, rules, regulations, and practices.
2. Represents the office in a professional manner.
3. Maintains an organized and clean work area, including disinfecting surfaces.
4. Performs complex administrative duties requiring independent planning, coordinating, and completing special assignments as directed.
5. Acts as point person for incoming public record requests; logs and forwards requests to appropriate department manager for fulfillment and assists and/or responds to request as necessary.
6. Monitors, researches, distributes, and ensures timely completion of incoming e-mail correspondence.
7. Registers deputies for attendance at various educational offerings. Makes travel arrangements for deputies attending educational courses and conferences. Maintains a record of courses taken and deputies’ progress. Submits professional designation applications to the Florida Department of Revenue on behalf of deputies once all requirements have been met.
8. Assists in the maintenance of confidentiality of records, reports, and information regarding the Property Appraiser’s Office.
9. Assists in preparation of the annual budget.
10. Composes correspondence on behalf of the Property Appraiser including routine, special assignments, and releases and advertisements for the news media.
11. Serves as a point of contact; receives and screens incoming calls for the Property Appraiser and facilitates the resolution of customer inquiries, requests, and /or complaints that escalate to the executive level.
12. Attends meetings and takes minutes; transcribes and submits to Property Appraiser’s intranet site for future viewing.
13. Schedules and attends meetings with the Property Appraiser or on behalf of the Property Appraiser within the organization as well as other agencies. Makes travel arrangements for Property Appraiser attending educational courses and conferences. Maintains calendar of appointments and events.
14. Responsible for establishing and maintaining administration office filing systems, reorganizing files as required, establishing subject matter files, and purging files based on records schedules and statutory records retention requirements.
15. Responsible for keeping and maintaining personnel files for all deputies, including, but not limited to creating, maintaining, and updating, along with reporting as applicable to all departments.
16. Assists in the processing and screening of job applicants as needed.
17. Assists staff members when necessary and covers for office personnel during absences.
18. Advises Property Appraiser of matters affecting office operations coming to your attention.
19. Knowledge of Florida statutes, local ordinances, rules, and regulations pertaining to the operations of the Property Appraiser’s office.

$34,283 - $58,529

Benefits:

HEALTH INSURANCE
Group medical coverage includes physician services, hospitalization, prescription drugs, maternity, and mental health benefits. Dependent coverage is available if employees wish to cover a spouse and/or child(ren). Premiums may be paid on a pre-tax basis.

DENTAL INSURANCE
Coverage for preventative and diagnostic care such as exams, cleanings and x-rays is at 100%. Restorative care such as fillings, extractions, root canals and oral surgery are covered after a deductible and co-insurance limits have been satisfied. Major services such as crowns, dentures and bridges are covered after a deductible and co-insurance have been satisfied. Orthodontic coverage is also available for children under age 19.

VISION COVERAGE
Coverage includes eye examination and lenses in network, paid at 100% after a $10 copay. Exams and lenses are available every 12 months; frames are available every 24 months.

LIFE INSURANCE/ACCIDENTAL DEATH & DISMEMBERMENT (AD&D):
Term life insurance and AD&D coverage equal to two times annual salary, not to exceed $50,000. Premium is at no cost to employees.

LONG TERM DISABILITY (LTD)
An optional benefit available at the employee’s expense. LTD provides coverage after an employee is unable to work for 6 months. The benefit is 60% of monthly salary up to age 65, or according to the age schedule if over 65 at the time of the disability.

SHORT TERM DISABILITY (STD)
An optional benefit available at the employee's expense.  STD Provides replacement of wages when an employee is unable to work due to a non occupational injury/illness.  The benefit is 60% of weekly salary after the employee has been unable to work for 30 days.

FLEXIBLE SPENDING ACCOUNTS
Medical and dependent care accounts are available on a pre-tax basis for payment of qualified out-of-pocket medical or daycare expenses.

OTHER OPTIONAL PLANS
During Open Enrollment, optional plans are available at the employee's expense.  These include cancer policies, accident policies and optional life insurance for employee, spouse and child(ren).

The County also offers retirement plans and other Special discount offers not listed here.

Send Resume and application to CCPAAdministration@charlottecountyfl.gov
or
18500 Murdock Circle, Room 328
Port Charlotte, Florida
33948-1076

Open until position filled.

1. High School diploma or equivalent with course work in bookkeeping or accounting.
2. Three (3) years of experience in bookkeeping, accounting or a related field.
3. General knowledge of office practices, procedures, and equipment. Ability to function in a computerized accounting environment. Proficient in use of personal computers and various applications, including MS Office (Outlook, Excel) and Adobe.
4. Ability to effectively communicate with the public.
5. Ability to work independently.
6. Good communication skills.

1. Greet and assist visitors to office.
2. Receive and distribute office mail in Executive Assistant’s absence.
3. Coordinate Workers' Compensation cases and maintain documentation for claims.
4. Assist with the records retention and disposal program in accordance with Florida State guidelines.
5. Advise Property Appraiser of all matters affecting office operations coming to your attention.
6. Assist administrative staff as needed.
7. Maintain employee payroll files and coordinate record retention with Fiscal Manager.

1. Process purchase requisitions as received from departments. Call in orders for delivery.
2. Monitor general supply inventories and replenish as needed.
3. Prepare Purchase Vouchers and Purchase Orders for Administration Department. Maintain master Purchase Order log.
4. Coordinate with County Purchasing Department for tagging and location of new equipment purchases.
5. Order service maintenance on equipment. Maintain equipment maintenance records and Equipment Lease Schedule.
6. Review invoices, bills and adjustments as received. Match purchases to charges, verify totals and indicate department to be charged with expenditure. Distribute invoices for Department Director approval as needed.
7. Conduct annual physical inventory of office equipment. Coordinate with County Purchasing Department.
8. Obtain W-9 for new vendors.
9. Additional tasks as needed.

1. Maintain weekly/monthly vehicle records and repair history. Maintain vehicle expenditures and reconcile to General Ledger.
2. Prepare and code bank deposits weekly.
3. Maintain schedule of equipment additions and deletions, reconciled to the General Ledger. Report to County Purchasing Department monthly.
4. Prepare monthly report to distribute stock room supply expense per department.
5. Process Accounts Payable. Assign expenditure account(s) to each invoice as received in accordance with approved budget. Key invoices in A/P system for Fiscal Manager review. Issue, obtain signatures, and disburse accounts payable checks.
6. Process bi-weekly payroll process for Fiscal Manager review. Audit timesheets and key hours in payroll system. Balance to control sheet. Complete leave time reports. Sort and assemble pay vouchers and payroll reports. Scan and shred timesheets.
7. Maintain Petty Cash fund. As fund is depleted, reconcile cash and receipts and prepare voucher for reimbursement.
8. Reconcile the monthly insurance bill from the County and reconcile to the General Ledger.
9. Process bank direct deposit and ACH payments. Pay Federal Taxes through EFTPS. Process special pay runs as needed. Verify and print payroll remittance checks.
10. Process bank pre-notes as needed.
11. Prepare and mail pay voucher memos.
12. Update donated leave and lieu of sick leave Excel spreadsheets.
13. In absence of the Fiscal Manager: enter new vendors in accounts payable software; process and pay monthly retirement; update employee changes in payroll software; verify payroll reports are correct and complete payroll process.
14. Additional tasks as needed.

$34,758

Benefits:

HEALTH INSURANCE
Group medical coverage includes physician services, hospitalization, prescription drugs, maternity, and mental health benefits. Dependent coverage is available if employees wish to cover a spouse and/or child(ren). Premiums may be paid on a pre-tax basis.

DENTAL INSURANCE
Coverage for preventative and diagnostic care such as exams, cleanings and x-rays is at 100%. Restorative care such as fillings, extractions, root canals and oral surgery are covered after a deductible and co-insurance limits have been satisfied. Major services such as crowns, dentures and bridges are covered after a deductible and co-insurance have been satisfied. Orthodontic coverage is also available for children under age 19.

VISION COVERAGE
Coverage includes eye examination and lenses in network, paid at 100% after a $10 copay. Exams and lenses are available every 12 months; frames are available every 24 months.

LIFE INSURANCE/ACCIDENTAL DEATH & DISMEMBERMENT (AD&D):
Term life insurance and AD&D coverage equal to two times annual salary, not to exceed $50,000. Premium is at no cost to employees.

LONG TERM DISABILITY (LTD)
An optional benefit available at the employee’s expense. LTD provides coverage after an employee is unable to work for 6 months. The benefit is 60% of monthly salary up to age 65, or according to the age schedule if over 65 at the time of the disability.

SHORT TERM DISABILITY (STD)
An optional benefit available at the employee's expense.  STD Provides replacement of wages when an employee is unable to work due to a non occupational injury/illness.  The benefit is 60% of weekly salary after the employee has been unable to work for 30 days.

FLEXIBLE SPENDING ACCOUNTS
Medical and dependent care accounts are available on a pre-tax basis for payment of qualified out-of-pocket medical or daycare expenses.

OTHER OPTIONAL PLANS
During Open Enrollment, optional plans are available at the employee's expense.  These include cancer policies, accident policies and optional life insurance for employee, spouse and child(ren).

The County also offers retirement plans and other Special discount offers not listed here.

Send Resume and application to CCPAAdministration@charlottecountyfl.gov
or
18500 Murdock Circle, Room 328
Port Charlotte, Florida
33948-1076

Open until position filled.